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Educational Paraprofessional Careers and Jobs

Select, Find and Prepare for Educational Paraprofessional Careers and Jobs - all on one page

For people who want classroom experience and a faster path into schools than a full teaching credential. Use the tools below to see which educational paraprofessional roles fit your background and goals.

This role supports classroom teachers directly and typically requires less formal education than a teaching credential, making it a faster entry point into schools. Use the tools below to explore Educational Paraprofessional-related job titles sorted by growth rate, salary, or required education. You can start with entry points like Teacher's Aide, or look ahead to advanced roles such as Lead Paraprofessional or Program Coordinator. Along the way, you will see specific certifications, such as Paraprofessional Certification (state-specific), that can help you move up the career ladder.



4 Steps to Use This Page: 1-Explore Careers of Intrerest 2-See Job Listings Matched to Career 3-Prepare for the Career 4-See External Career Resources

Here is a short Helper Video External Link

This page will take you through 4 steps to (1) Select from Educational Paraprofessional careers/jobs, (2) Find Educational Paraprofessional job listings, (3) Prepare for Educational Paraprofessional careers, and (4) Provide Educational Paraprofessional career-specific resources.

Step 1: Select a Career/Job: This page starts with 4 ways for you to identify and select from listings of Educational Paraprofessional careers/jobs:
A) Fastest Growing Educational Paraprofessional Careers - 2025 to 2035 (est.)
These listings are based on job growth estimates and helps you to identify the fastest growing and evolving Educational Paraprofessional careers. Some careers may not initially seem related to Educational Paraprofessional, so relevant Educational Paraprofessional jobs are listed alongside each listing. This can also help us to identify which careers (bottom of the listing) may have negative growth - perhaps due to automation or planned obsolescence.
B) Median Annual Salary U.S. Educational Paraprofessional Careers
These listings are sorted (descending) by median annual salary in the U.S. This may help us to identify our ideal career. We may not qualify at this time for the desired career, but this listing and the results provided can help us to explore job details, as well as learn how to appropriately prepare for the career.
C) Educational Paraprofessional Career Ladders (Educational Requirements)
These listings will help us to identify Educational Paraprofessional careers sorted by educational requirements (with the most difficult to obtain listed first). This may help us to identify career ladders (as we scroll down the list), and help us to get jobs that we qualify for now.
D) Select From a Listing of 38 Educational Paraprofessional Jobs.
The list may be quite long. There are two ways you might like to use this list:
1) Filter - As you enter a word, you will filter (limit) the list of job titles
2) Browse the list (Don't Filter) - You can simply explore the list of job titles. There may be many that you might never have considered to be of interest.
Once you have identified a job title of interest, simply click on it.

Step 2: Find a Job: After you have selected a career/job title above, you will see a form asking for your location. You will see several radio selection choices to utilize the job search site of your choice.

Step 3: Prepare For a Career: In this section you will gain access to detailed information to help you prepare for the chosen career. Information may include (not every career choice includes all of the elements below - updates occur quarterly):
Core Duties: Lists the primary worker-related tasks performed in this occupation
Supplemental Duties: Lists additional tasks that are performed but are secondary to the core duties
Work Activities: Summarizes the broad types of behaviors and actions related to this career
Specific Work Activities: Provides more granular day-to-day activities tied to the work performed
Essential Skills: Provides foundational skills that are core to performing this specific occupation
Transferable Skills: Provides career-portable skills that can be applied across multiple occupations and industries
Day-in-the-Life Summaries: Provides a snapshot of the key activities performed on a typical workday in this career
Knowledge Required: Provides the requirements regarding the acquisition of facts and principles
Software Skills: Lists software tools commonly used in this occupation, organized by category and priority
Preparation Required: Provides a summary of the required experience and education
Education Required: Detailed breakdown of the education required
Training and Experience Required: Detailed breakdown of the training and Training and Experience Required
Local Salary Information: Provides national and local salary ranges
Certifications: Provides appropriate government and private-sector certifications and/or credentials that may be required
Professional Associations: Provides professional associations that are related to the career selected
Job Listings: Provides links to active current job listings for the selected career, along with multiple similar job titles to explore. All information appears on this page without navigating away.
Related Careers to Consider: Lists up to 20 careers that might be of interest to you (related to your initial choice - what they do, what they know, and what they're called), ranked by best fit.

** If you clicked on a link from section D (as described in Step 1 above), you will see one or more links to an occupation that is usually a bit more general than your initial job selection - the link(s) is directly related to the specific job you identified through your prior selections.
*NOTE: It is possible that there may not be a career path identified for the specific job you selected in Step 1. If this is the case, scroll up the page and click on a different career/job.

Step 4: Career-Specific Resources (detailed and constantly updated): Continue to scroll down the page and you will find tabs that provide detailed (updated) links specific to the career you selected. This information includes:
Videos: Provides a listing of video links related to this career. A great way to get a quick overview of the occupation.
Resumes: Sources for resume materials and techniques. This can help to get you started.
Job Description: Sources that provide job descriptions, which are vital to resume and interview preparation.
Interviews: Provides links that can help you to prepare for and successfully complete the job interview. Can also assist with coffee chats.
Step by Step: Provides links to resources that can help to organize the career search process.
LinkedIn: One of the best professional social media sites that provides links, opportunities, and networking specifically for careers and career development.




Step 1 of 4: Select a Career/Job

6 Educational Paraprofessional careers are listed below (sorted by Percentage Change in Total Job Openings - 2025 to 2035 est.). Educational Paraprofessional-related jobs specific to each career are also provided. This shows which careers are emerging and growing the fastest. Please Scroll and Select below:

Occupations U.S. Job Openings 2025-2035 (% change) Educational Paraprofessional-Related Jobs

Training and Development Specialists 10.8% Cyber Instructional Curriculum Developer
Occupation: Training and Development Specialists U.S. Job Openings 2025-2035: 10.8% Educational Paraprofessional-Related Jobs: Cyber Instructional Curriculum Developer
Police and Sheriff's Patrol Officers 3.5% Safety Instruction Police Officer
Occupation: Police and Sheriff's Patrol Officers U.S. Job Openings 2025-2035: 3.5% Educational Paraprofessional-Related Jobs: Safety Instruction Police Officer
Librarians and Media Collections Specialists 2.6% Instruction Librarian; Reference and Instruction Librarian
Occupation: Librarians and Media Collections Specialists U.S. Job Openings 2025-2035: 2.6% Educational Paraprofessional-Related Jobs: Instruction Librarian; Reference and Instruction Librarian
Education Administrators, Postsecondary 1.8% Instruction Dean; Instruction Vice President (Instruction VP)
Occupation: Education Administrators, Postsecondary U.S. Job Openings 2025-2035: 1.8% Educational Paraprofessional-Related Jobs: Instruction Dean; Instruction Vice President (Instruction VP)
Instructional Coordinators 1.6% Curriculum and Instruction Director; E-Learning Instructional Designer (Electronic Learning Instructional Designer); Instructional Coach; Instructional Coordinator; Instructional Design Analyst; Instructional Design Consultant; Instructional Design Specialist; Instructional Design Technologist; Instructional Designer; Instructional Manager; Instructional Material Director; Instructional Materials Director; Instructional Specialist; Instructional Systems Designer; Instructional Systems Specialist; Instructional Technologist; Instructional Technology Coordinator; Instructional Technology Facilitator; Instructional Technology Resource Teacher; Instructional Technology Site Technologist; Instructional Technology Specialist
Occupation: Instructional Coordinators U.S. Job Openings 2025-2035: 1.6% Educational Paraprofessional-Related Jobs: Curriculum and Instruction Director; E-Learning Instructional Designer (Electronic Learning Instructional Designer); Instructional Coach; Instructional Coordinator; Instructional Design Analyst; Instructional Design Consultant; Instructional Design Specialist; Instructional Design Technologist; Instructional Designer; Instructional Manager; Instructional Material Director; Instructional Materials Director; Instructional Specialist; Instructional Systems Designer; Instructional Systems Specialist; Instructional Technologist; Instructional Technology Coordinator; Instructional Technology Facilitator; Instructional Technology Resource Teacher; Instructional Technology Site Technologist; Instructional Technology Specialist
Education Administrators, Kindergarten through Secondary -0.3% Curriculum and Instruction Superintendent
Occupation: Education Administrators, Kindergarten through Secondary U.S. Job Openings 2025-2035: -0.3% Educational Paraprofessional-Related Jobs: Curriculum and Instruction Superintendent

7 Educational Paraprofessional careers are listed below (sorted by U.S. National Median Salary). Educational Paraprofessional-related jobs specific to each occupation are also provided. Please Scroll and Select below::

Occupations National Median Salary Educational Paraprofessional-Related Jobs

Education Administrators, Kindergarten through Secondary $ 105,870 Curriculum and Instruction Superintendent
Occupation: Education Administrators, Kindergarten through Secondary National Median Salary: $ 105,870 Educational Paraprofessional-Related Jobs: Curriculum and Instruction Superintendent
Education Administrators, Postsecondary $ 104,590 Instruction Dean; Instruction Vice President (Instruction VP)
Occupation: Education Administrators, Postsecondary National Median Salary: $ 104,590 Educational Paraprofessional-Related Jobs: Instruction Dean; Instruction Vice President (Instruction VP)
Instructional Coordinators $ 77,440 Curriculum and Instruction Director; E-Learning Instructional Designer (Electronic Learning Instructional Designer); Instructional Coach; Instructional Coordinator; Instructional Design Analyst; Instructional Design Consultant; Instructional Design Specialist; Instructional Design Technologist; Instructional Designer; Instructional Manager; Instructional Material Director; Instructional Materials Director; Instructional Specialist; Instructional Systems Designer; Instructional Systems Specialist; Instructional Technologist; Instructional Technology Coordinator; Instructional Technology Facilitator; Instructional Technology Resource Teacher; Instructional Technology Site Technologist; Instructional Technology Specialist
Occupation: Instructional Coordinators National Median Salary: $ 77,440 Educational Paraprofessional-Related Jobs: Curriculum and Instruction Director; E-Learning Instructional Designer (Electronic Learning Instructional Designer); Instructional Coach; Instructional Coordinator; Instructional Design Analyst; Instructional Design Consultant; Instructional Design Specialist; Instructional Design Technologist; Instructional Designer; Instructional Manager; Instructional Material Director; Instructional Materials Director; Instructional Specialist; Instructional Systems Designer; Instructional Systems Specialist; Instructional Technologist; Instructional Technology Coordinator; Instructional Technology Facilitator; Instructional Technology Resource Teacher; Instructional Technology Site Technologist; Instructional Technology Specialist
Adapted Physical Education Specialists $ 76,580 APE Instructional Specialist (Adapted Physical Education Instructional Specialist)
Occupation: Adapted Physical Education Specialists National Median Salary: $ 76,580 Educational Paraprofessional-Related Jobs: APE Instructional Specialist (Adapted Physical Education Instructional Specialist)
Police and Sheriff's Patrol Officers $ 76,210 Safety Instruction Police Officer
Occupation: Police and Sheriff's Patrol Officers National Median Salary: $ 76,210 Educational Paraprofessional-Related Jobs: Safety Instruction Police Officer
Training and Development Specialists $ 69,280 Cyber Instructional Curriculum Developer
Occupation: Training and Development Specialists National Median Salary: $ 69,280 Educational Paraprofessional-Related Jobs: Cyber Instructional Curriculum Developer
Librarians and Media Collections Specialists $ 68,270 Instruction Librarian; Reference and Instruction Librarian
Occupation: Librarians and Media Collections Specialists National Median Salary: $ 68,270 Educational Paraprofessional-Related Jobs: Instruction Librarian; Reference and Instruction Librarian

9 Educational Paraprofessional careers are listed (sorted by Education/Preparation Requirements - descending) to provide career ladders. Educational Paraprofessional-related jobs specific to each career are also provided.

Education/Preparation Categories:
5 = Usually requires graduate school (e.g., Master's degree, Ph.D., M.D., or J.D.)
4 = Usually requires a four-year Bachelor's degree
3 = Usually requires vocational training, related on-the-job experience, or Associate's degree
2 = Usually requires a high school diploma or GED, but not always
Please Scroll and Select below:
Occupations Education/Preparation Educational Paraprofessional-Related Jobs

Education Administrators, Kindergarten through Secondary 5 Curriculum and Instruction Superintendent
Occupation: Education Administrators, Kindergarten through Secondary Education/Preparation: 5 Educational Paraprofessional-Related Jobs: Curriculum and Instruction Superintendent
Education Administrators, Postsecondary 5 Instruction Dean; Instruction Vice President (Instruction VP)
Occupation: Education Administrators, Postsecondary Education/Preparation: 5 Educational Paraprofessional-Related Jobs: Instruction Dean; Instruction Vice President (Instruction VP)
Instructional Coordinators 5 Curriculum and Instruction Director; E-Learning Instructional Designer (Electronic Learning Instructional Designer); Instructional Coach; Instructional Coordinator; Instructional Design Analyst; Instructional Design Consultant; Instructional Design Specialist; Instructional Design Technologist; Instructional Designer; Instructional Manager; Instructional Material Director; Instructional Materials Director; Instructional Specialist; Instructional Systems Designer; Instructional Systems Specialist; Instructional Technologist; Instructional Technology Coordinator; Instructional Technology Facilitator; Instructional Technology Resource Teacher; Instructional Technology Site Technologist; Instructional Technology Specialist
Occupation: Instructional Coordinators Education/Preparation: 5 Educational Paraprofessional-Related Jobs: Curriculum and Instruction Director; E-Learning Instructional Designer (Electronic Learning Instructional Designer); Instructional Coach; Instructional Coordinator; Instructional Design Analyst; Instructional Design Consultant; Instructional Design Specialist; Instructional Design Technologist; Instructional Designer; Instructional Manager; Instructional Material Director; Instructional Materials Director; Instructional Specialist; Instructional Systems Designer; Instructional Systems Specialist; Instructional Technologist; Instructional Technology Coordinator; Instructional Technology Facilitator; Instructional Technology Resource Teacher; Instructional Technology Site Technologist; Instructional Technology Specialist
Librarians and Media Collections Specialists 5 Instruction Librarian; Reference and Instruction Librarian
Occupation: Librarians and Media Collections Specialists Education/Preparation: 5 Educational Paraprofessional-Related Jobs: Instruction Librarian; Reference and Instruction Librarian
Adapted Physical Education Specialists 4 APE Instructional Specialist (Adapted Physical Education Instructional Specialist)
Occupation: Adapted Physical Education Specialists Education/Preparation: 4 Educational Paraprofessional-Related Jobs: APE Instructional Specialist (Adapted Physical Education Instructional Specialist)
Training and Development Specialists 4 Cyber Instructional Curriculum Developer
Occupation: Training and Development Specialists Education/Preparation: 4 Educational Paraprofessional-Related Jobs: Cyber Instructional Curriculum Developer
Police and Sheriff's Patrol Officers 3 Safety Instruction Police Officer
Occupation: Police and Sheriff's Patrol Officers Education/Preparation: 3 Educational Paraprofessional-Related Jobs: Safety Instruction Police Officer
Teaching Assistants, Preschool, Elementary, Middle, and Secondary School, Except Special Education 3 BSIP Instructional Aide (Basic Skills Improvement Program Instructional Aide); Instructional Aide; Instructional Assistant; Instructional Paraprofessional; Preschool Instructional Assistant (Preschool IA)
Occupation: Teaching Assistants, Preschool, Elementary, Middle, and Secondary School, Except Special Education Education/Preparation: 3 Educational Paraprofessional-Related Jobs: BSIP Instructional Aide (Basic Skills Improvement Program Instructional Aide); Instructional Aide; Instructional Assistant; Instructional Paraprofessional; Preschool Instructional Assistant (Preschool IA)
Teaching Assistants, Special Education 3 Basic Skills Improvement Program Instructional Aide (BSIP Instructional Aide); Special Programs Instructional Assistant; SPED Instructional Aide (Special Education Instructional Aide); SPED Instructional Assistant (Special Education Instructional Assistant)
Occupation: Teaching Assistants, Special Education Education/Preparation: 3 Educational Paraprofessional-Related Jobs: Basic Skills Improvement Program Instructional Aide (BSIP Instructional Aide); Special Programs Instructional Assistant; SPED Instructional Aide (Special Education Instructional Aide); SPED Instructional Assistant (Special Education Instructional Assistant)

Scroll through the picklist (below). There are 38 specific Educational Paraprofessional job titles listed. Select those that may be of interest - you will get active job listing links, along with detailed resources to help you prepare for a career related to that job.
You can use this form two ways:

hidden filler

Filter - As you enter a keyword, you will filter (limit) the list of job titles below

Browse the list (Don't Filter) - You can simply explore the list of job titles. There may be many that you might never have considered to be of interest.

Enter a Keyword (filter the list below)
OR - leave blank and scroll through the choices:



Select a Job Title (Scroll and Select) :

Step 2 of 4: Find a Job

Find Job Listings: Medical Records Specialists.


Search results will open in a new tab.

Note: Job search results work best for U.S.-based locations. For international searches, try searching for "[job title] in [city, country]" directly on the selected job board, or visit their country-specific website.

Step 3 of 4: Prepare For a Career





Medical Records Specialists

Description: Compile, process, and maintain medical records of hospital and clinic patients in a manner consistent with medical, administrative, ethical, legal, and regulatory requirements of the healthcare system. Classify medical and healthcare concepts, including diagnosis, procedures, medical services, and equipment, into the healthcare industry's numerical coding system. Includes medical coders.

U.S. Total Employment (2025):
200,700
U.S. Total Employment (2035 est.):
216,300
Employment Change (2025-2035 est.):
15,600 (7.8%)
Average Annual Job Openings (2025-2035 est.):
14,000
Please click on a section below to expand and see detailed occupational information related to "Medical Records Specialists":

Core Duties

Important Core Job Duties (in order of importance)
For the Top 5 most important - How can you build experience and skill doing these? This will help now, to begin preparing for this type of occupation.
Importance (%) Description
Importance: 100 (%) Description: Protect the security of medical records to ensure that confidentiality is maintained.
Importance: 99 (%) Description: Review records for completeness, accuracy, and compliance with regulations.
Importance: 96 (%) Description: Retrieve patient medical records for physicians, technicians, or other medical personnel.
Importance: 91 (%) Description: Release information to persons or agencies according to regulations.
Importance: 90 (%) Description: Maintain or operate a variety of health record indexes or storage and retrieval systems to collect, classify, store, or analyze information.
Importance: 88 (%) Description: Scan patients' health records into electronic formats.
Importance: 80 (%) Description: Enter data, such as demographic characteristics, history and extent of disease, diagnostic procedures, or treatment into computer.
Importance: 71 (%) Description: Process patient admission or discharge documents.
Supplemental Duties
Important Supplemental Job Duties (in order of importance)
For the Top 5 most important - How can you build experience and skill doing these? This will help now, to begin preparing for this type of occupation.
Importance (%) Description
Importance: 64 (%) Description: Compile and maintain patients' medical records to document condition and treatment and to provide data for research or cost control and care improvement efforts.
Importance: 62 (%) Description: Identify, compile, abstract, and code patient data, using standard classification systems.
Importance: 59 (%) Description: Process and prepare business or government forms.
Importance: 45 (%) Description: Resolve or clarify codes or diagnoses with conflicting, missing, or unclear information by consulting with doctors or others or by participating in the coding team's regular meetings.
Importance: 36 (%) Description: Consult classification manuals to locate information about disease processes.
Importance: 34 (%) Description: Transcribe medical reports.
Importance: 33 (%) Description: Assign the patient to diagnosis-related groups (DRGs), using appropriate computer software.
Importance: 26 (%) Description: Schedule medical appointments for patients.
Work Activities

Important General Work Activities (in order of importance)
For the Top 5 most important - How can you build experience and skill doing these? This will help now, to begin preparing for this type of occupation.
Importance (%) Description
Importance: 94 (%) Description: Getting Information: Observing, receiving, and otherwise obtaining information from all relevant sources.
Importance: 90 (%) Description: Working with Computers: Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Importance: 84 (%) Description: Communicating with Supervisors, Peers, or Subordinates: Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Importance: 82 (%) Description: Establishing and Maintaining Interpersonal Relationships: Developing constructive and cooperative working relationships with others, and maintaining them over time.
Importance: 80 (%) Description: Documenting/Recording Information: Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
Importance: 78 (%) Description: Evaluating Information to Determine Compliance with Standards: Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
Importance: 78 (%) Description: Identifying Objects, Actions, and Events: Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
Importance: 77 (%) Description: Making Decisions and Solving Problems: Analyzing information and evaluating results to choose the best solution and solve problems.
Importance: 77 (%) Description: Updating and Using Relevant Knowledge: Keeping up-to-date technically and applying new knowledge to your job.
Importance: 76 (%) Description: Organizing, Planning, and Prioritizing Work: Developing specific goals and plans to prioritize, organize, and accomplish your work.
Importance: 76 (%) Description: Developing and Building Teams: Encouraging and building mutual trust, respect, and cooperation among team members.
Importance: 75 (%) Description: Processing Information: Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
Importance: 72 (%) Description: Analyzing Data or Information: Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
Importance: 68 (%) Description: Communicating with People Outside the Organization: Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
Importance: 67 (%) Description: Performing Administrative Activities: Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
Importance: 67 (%) Description: Monitoring Processes, Materials, or Surroundings: Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
Importance: 65 (%) Description: Assisting and Caring for Others: Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.
Importance: 63 (%) Description: Training and Teaching Others: Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.
Importance: 62 (%) Description: Resolving Conflicts and Negotiating with Others: Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
Specific Work Activities

Important Specific Work Activities
How can you begin to build experience and skill doing these? This will help now, to begin preparing for this type of occupation. Specific Work Activities appear below:
Classify materials according to standard systems.
Code data or other information.
Collect medical information from patients, family members, or other medical professionals.
Communicate with management or other staff to resolve problems.
Enter patient or treatment data into computers.
Maintain medical facility records.
Maintain medical or professional knowledge.
Maintain security.
Monitor medical facility activities to ensure adherence to standards or regulations.
Perform clerical work in medical settings.
Prepare official health documents or records.
Process healthcare paperwork.
Record patient medical histories.
Schedule appointments.
Schedule patient procedures or appointments.
Knowledge Required

Knowledge Required (in order of importance)
For the Top 5 most important - How can you build experience and skill doing these? This will help now, to begin preparing for this type of occupation.
Importance (%) Description
Importance: 83 (%) Description: Administrative: Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
Importance: 80 (%) Description: English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, and rules of composition and grammar.
Importance: 78 (%) Description: Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Importance: 69 (%) Description: Computers and Electronics: Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Importance: 65 (%) Description: Administration and Management: Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Essential Skills

Essential Skills (in order of importance)
These are the foundational skills most central to success in this occupation. For the Top 5 most important, how can you begin building experience and confidence using these skills now?
Importance (%) Description
Importance: 60 (%) Description: Reading Comprehension: Understanding written sentences and paragraphs in work-related documents.
Importance: 56 (%) Description: Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Importance: 54 (%) Description: Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Importance: 52 (%) Description: Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Importance: 52 (%) Description: Speaking: Talking to others to convey information effectively.
Transferable Skills

Transferable Skills (in order of importance)
These are skills that can transfer across occupations and industries. For the Top 5 most important, how can you strengthen these skills now so they support both this career and future career flexibility?
Importance (%) Description
Importance: 52 (%) Description: Time Management: Managing one's own time and the time of others.
Day-in-the-Life Summaries

Day-in-the-Life Summaries
These summaries show the main types of activities you are likely to perform on a regular basis in this occupation. How can you imagine your typical workday — using these examples to see if this type of work fits you?
Activity: Collect information about patients or clients.
Activity: Coordinate with others to resolve problems.
Activity: Maintain current knowledge in area of expertise.
Activity: Maintain health or medical records.
Activity: Maintain safety or security.
Activity: Monitor operations to ensure compliance with regulations or standards.
Activity: Perform administrative or clerical activities.
Activity: Prepare health or medical documents.
Activity: Process digital or online data.
Activity: Schedule appointments.
Software Skills

Software Skills
These are examples of software tools commonly used in this occupation, organized from most to least important for your career preparation. How can you start learning or practicing the highest-priority tools so that you feel confident using them on the job?
High-Priority Tech Skills
Electronic mail software:
Microsoft Outlook
Medical software:
Epic Systems
Office suite software:
Microsoft Office software
Spreadsheet software:
Microsoft Excel
Emerging Tech Skills
Analytical or scientific software:
IBM SPSS Statistics
SAS
Business intelligence and data analysis software:
Tableau
Data base management system software:
Teradata Database
Data base reporting software:
Microsoft SQL Server Reporting Services SSRS
Data base user interface and query software:
Microsoft Access
Microsoft SQL Server
Structured query language SQL
Development environment software:
Microsoft Visual Basic
Document management software:
Microsoft SharePoint
Medical software:
eClinicalWorks EHR software
Henry Schein Dentrix
MEDITECH software
Object or component oriented development software:
R
Operating system software:
Microsoft Windows
Presentation software:
Microsoft PowerPoint
Process mapping and design software:
Microsoft Visio
Project management software:
Microsoft Project
Word processing software:
Microsoft Word
General Software Tools
Accounting software:
NDCMedisoft
QMSoftware Receivables Management
Siemens Soarian Financials
Analytical or scientific software:
Minitab
StataCorp Stata
Billing and invoicing software:
Billing software
Business intelligence and data analysis software:
IBM Cognos Impromptu
MicroStrategy
Qlik Tech QlikView
Calendar and scheduling software:
MD Synergy Medical Appointment Scheduling
Scheduling software
Siemens Soarian Scheduling
Categorization or classification software:
3M Encoder
American Medical Association CodeManager
Computerized indexing systems
DRG grouping software
Data base reporting software:
SAP Crystal Reports
SoftMed ChartRelease
Data base user interface and query software (scroll table below):
Encoded archival system EAD
EndoSoft
Entity Management Software
Fox Meadows ChartingPlus
Purkinje Dossier
Desktop communications software:
Eko
Development environment software:
Microsoft Visual Basic Scripting Edition VBScript
Document management software (scroll table below):
Fox Meadows Accent Data Manager
Hyland Software OnBase
IDX Systems Patient Chart Tracking
Laserfiche software
SoftMed ChartLocater
SoftMed ChartReserve
Electronic mail software:
Email software
Microsoft Exchange
Enterprise application integration software:
IBM InfoSphere DataStage
Enterprise resource planning ERP software:
Microsoft Dynamics
SAP Business Objects
Expert system software:
Information Resource Products Clinical Coding Expert
Graphics or photo imaging software:
Graphics software
Information retrieval or search software:
Coding database software
Internet browser software:
Web browser software
Medical software (scroll table below):
Allscripts EHR
Amazing Charts
Azalea Health Azalea EHR
ComChart EMR
Digital Imaging Communications in Medicine DICOM medical imaging software
e-MDs topsChart
EHS CareRevolution
Electronic medical record EMR software
Electronic medical record EMR systems
eMDs Practice Partner
Fox Meadows EncounterManager
GE Healthcare Logician
Greenway Medical Technologies PrimeChart
Health Care Data HealthProbe
Healthcare common procedure coding system HCPCS
HMS
Holt Systems eMedRec
IDX Systems IDXtend
LeonardoMD Renaissance
Mediasoft mediOFFICE
Medical condition coding software
Medical procedure coding software
MedicWare EMR
MedStar Systems DrWorks
NCG Medical Systems d-Chart
NextGen Healthcare Information Systems EMR
PCC EHR
PCC Pediatric Partner
PowerMed
Practice Partner Patient Records
SOAPware EMR
STAT! Systems QD Clinical
SynaMed EMR
VantageMed ChartKeeper
Visionary Medical Systems Visionary OFFICE PM
Welford Chart Notes
Metadata management software:
Quest Erwin Data Modeler
Network security and virtual private network VPN equipment software:
Virtual private networking VPN software
Office suite software:
Corel WordPerfect Office Suite
Optical character reader OCR or scanning software:
Scantron imaging software
Spreadsheet software:
IBM Lotus 1-2-3
Transaction security and virus protection software:
Encoder software
Voice recognition software:
Cyber Records MediChart Express
ScanSoft Naturally Speaking
Speech recognition software
Voice dictation software
Preparation Required
Preparation Required - How much preparation is needed to obtain this type of job?
Job Zone Three: Medium Preparation Needed

Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.

Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.

Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.

These occupations usually involve using communication and organizational skills to coordinate, supervise, manage, or train others to accomplish goals. Examples include hydroelectric production managers, desktop publishers, electricians, agricultural technicians, barbers, court reporters and simultaneous captioners, and medical assistants.
Training and Experience Required

Training and Experience Required - by frequency of training and work experience attainment
This section shows you how often different types of training and work experience are required for this occupation. How can you start gaining the kinds of experience and training that are most common for this type of work?
Frequency of Attainment (%) Level of Training and Work Experience
Frequency of Attainment: 20.3 (%) Level of Training and Work Experience: None
Frequency of Attainment: 19.0 (%) Level of Training and Work Experience: Over 6 months, up to and including 1 year
Frequency of Attainment: 19.0 (%) Level of Training and Work Experience: Over 2 years, up to and including 4 years
Frequency of Attainment: 14.4 (%) Level of Training and Work Experience: Over 3 months, up to and including 6 months
Frequency of Attainment: 11.6 (%) Level of Training and Work Experience: Over 1 year, up to and including 2 years
Frequency of Attainment: 11.0 (%) Level of Training and Work Experience: Over 1 month, up to and including 3 months
Frequency of Attainment: 4.7 (%) Level of Training and Work Experience: Over 6 years, up to and including 8 years
Professional Associations
Professional Associations
These associations connect people who work in this occupation or related fields. How can you start using these associations to learn more, build your network, or find mentoring opportunities?
The National Board of Certification for Medical Interpreters External Link
Job Listings
Job Listings and Similar Occupational Titles - scroll and click to identify common requirements, keywords, and skills in current job listings
Certified Coding Specialist
Certified Medical Coder
Certified Professional Coder (CPC)
Clinical Documentation Specialist
Coder
Coding Consultant
Coding Specialist
Disability Rater
EHR Specialist (Electronic Health Records Specialist)
Fee Coder
Health Informatics Specialist
Health Information Clerk
Health Information Coder
Health Information Specialist
Health Information Technician (Health Information Tech)
Health Records Specialist
Health Records Technician (Health Records Tech)
Health Services Information Specialist
HIM Clerk (Health Information Management Clerk)
HIM Hospital Coder (Health Information Management Hospital Coder)
HIM Inpatient Coding Auditor (Health Information Management Inpatient Coding Auditor)
HIM Tech (Health Information Management Technician)
Inpatient Coder
Insurance Coder
Medical Administrative Specialist
Medical Administrative Technician (Medical Administrative Tech)
Medical Bill Coder
Medical Biller
Medical Billing Coder
Medical Billing Specialist
Medical Coder
Medical Coding Specialist
Medical Coding Technician (Medical Coding Tech)
Medical Insurance Coder
Medical Insurance Coding Specialist
Medical Office Coordinator
Medical Office Specialist
Medical Office Technician (Medical Office Tech)
Medical Records Assistant
Medical Records Clerk
Medical Records Coder
Medical Records Custodian
Medical Records Technician (Medical Records Tech)
Medical Reimbursement Specialist
Outpatient Coder
Patient Administration Specialist
RHIT (Registered Health Information Technician)
ROI Medical Records Specialist (Release of Information Medical Records Specialist)
ROI Specialist (Release of Information Specialist)
Related Careers to Consider
Related Careers to Consider
This lists up to 20 careers that might be of interest to you (related to what "Medical Records Specialists" do, what they know, and what they're called), ranked by best fit. How do these related occupations align with your interests, skills, and goals?
1 - Medical Transcriptionists
2 - Health Information Technologists and Medical Registrars
3 - Medical Secretaries and Administrative Assistants
4 - Medical Assistants
5 - File Clerks
6 - Patient Representatives
7 - Document Management Specialists
8 - Health Informatics Specialists
9 - Statistical Assistants
10 - Pharmacy Technicians
11 - Physician Assistants
12 - Emergency Medicine Physicians
13 - Management Analysts
14 - Family Medicine Physicians
15 - Nurse Practitioners
16 - Registered Nurses
17 - Office Clerks, General
18 - Phlebotomists
19 - Cardiovascular Technologists and Technicians
20 - Clinical Nurse Specialists


Step 4 of 4: Career-Specific Resources

This section contains detailed external resources appropriate to "Medical Records Specialists". Explore these resources to start learning more. Links are constantly updated, so bookmark this page.

Videos

Here is a listing of videos related to this career. A great way to get a quick overview of the occupation.


Resumes

Here are resources that allow you to see example resumes for this occupation. It may be helpful to see examples from others who have this type of experience.


Job Description

Here are resources that provide job descriptions, which are vital for resume and interview preparation.


Interviews

There are many great resources that can help guide you through the interview process. These links provide help in preparing and performing an effective interview, specific to this occupation.


Salary Data

Here are links to help you identify salary ranges for this occupation. These data are necessary prior to effective salary negotiations.


Raises

Here are resources that help you to prepare to ask for a raise. These links will help you to prepare for the salary negotiation process.


Jobs

Here are resources that lead to links for actual jobs related to "Medical Records Specialists". Use these links to find a job.


Jobs

Here are resources that lead to links for actual jobs related to "Medical Records Specialists". Use these links to find a job.


Classifieds

There are various sources for job classified ads. These links should help get you started to find a job for this occupation.


Step-by-Step

Here are links to help guide you, step-by-step, to become a(n): Medical Records Specialists


Career Change

Here are resources to help you prepare for a career change. It is helpful to look carefully at the information provided in Section 3: Career Change (detailed previously on this page) prior to using these links. There is much to learn ...


LinkedIn®

Here are links to various posts and groups from LinkedIn ® that relate to this occupation. Great way to start building professional contacts in the field that might be most appropriate for you.


Career Path

Here are links to various resources to help you explore the career path related to the "Medical Records Specialists" occupation.






Developed by Dr. Ralph Jagodka, Ed.D., Professor Emeritus of Business Management at Mt. San Antonio College and author of the Harvard Business Impact article "What to Do When Students Ask You for Career Advice." - Full bio. © 2026 About This Page